UFH SRC Elections 2025 — Website Policy
Last Updated: 02 November 2025
1. Introduction
Welcome to the official website of the University of Fort Hare Student Representative Council (SRC) Elections 2025.
This policy outlines how we collect, use, protect, and manage personal information on this platform.
By accessing or using this website, you agree to be bound by this policy and our website terms. If you do not agree, please do not continue using the website.
Website: https://www.ufhsrcelctions2025.co.za
2. Purpose of This Website
This website exists to:
Provide official information regarding the 2025 SRC Elections
Publish election schedules, notices, and results
Offer election-related updates to students and stakeholders
Ensure transparency and accessibility during the election process
3. Data Collection & Privacy
We respect your privacy and are committed to protecting your personal information.
Information We May Collect
We may collect:
Name and contact details (if you contact us)
Student-related information if submitted during election processes
Technical information:
IP address
Browser type
Device information
Cookies and analytics data
No biometric, banking, or sensitive personal information is collected via this website.
How We Collect Information
Directly from you when contacting us or submitting queries
Automatically via analytics and browser interactions
How We Use Your Information
We may use your information to:
Communicate election-related updates
Verify and respond to queries
Improve website functionality and security
Compile non-identifiable analytics for performance and monitoring
Legal Basis for Processing (POPIA Compliance)
We process personal information in terms of:
Section 4 of POPIA — lawful processing
Consent where provided
Legitimate interest to conduct and administer SRC elections
4. Cookies & Web Tracking
This website may use cookies for:
Basic functionality
Analytics and performance monitoring
Security and session management
You may disable cookies through your browser, however this may affect site functionality.
5. Data Protection & Security
We take reasonable technical and organisational measures to secure your personal information, including:
Encrypted website traffic (HTTPS)
Strict access control to election systems
Monitoring for unauthorised access attempts
We do not sell, trade, or lease personal information to third parties.
Information is only shared with authorised election administrators and in compliance with legal obligations.
6. Data Retention
Election-related personal information is retained only for the duration required to:
Administer and verify the SRC election process
Meet institutional legal requirements
After this period, information will be securely deleted or archived as per institutional policy.
7. User Responsibilities
By using this website, you agree:
Not to misuse or tamper with the website
Not to spread false information regarding the elections
Not to attempt to access secure election systems unlawfully
To only submit accurate and truthful information
Misuse may lead to removal of access or further action where applicable.
8. External Links
This website may contain links to third-party resources.
We are not responsible for the content or privacy practices of those websites.
9. Contact Information
For all election-related queries, concerns, or privacy requests, contact:
📧 Email: Elections@iemsa.co.za
📱 WhatsApp (text only): +27 69 286 1381
10. Rights Under POPIA
You have the right to:
Request access to personal information we hold about you
Request correction or deletion where legally applicable
Withdraw consent (where processing is consent-based)
Lodge a complaint with the Information Regulator South Africa
Information Regulator SA: https://www.justice.gov.za/inforeg/
11. Changes to This Policy
We may update this policy from time to time to reflect legislative or procedural changes.
Updates will be posted on this page with a new revision date.
12. Acceptance
By continuing to browse or use this website, you acknowledge that you have read, understood, and agreed to this policy.